Shiflow

Scheduling · Time clock · Tips · Payroll

Staff the week. Punch the day. Close payroll without the scramble.

Shiflow is the restaurant operations app for teams running more than one store. Build every location's schedule in one grid, clock staff in with a PIN, pool tips by platform, and hand your CPA a payroll workbook that already adds up.

Set up your company See how it works
Shiflow weekly schedule grid with Front of the House shifts for Monday through Sunday, store tabs, and weekly hours, overtime, and labor cost totals for each employee

Everything in one place

One system for the floor and the books

Shiflow replaces the patchwork of spreadsheets, group chats, and tip math. Managers build the week, staff see their shifts on their phones, and punches flow straight into payroll.

Scheduling

Build every store's week in one grid

Front of house, back of house, and delivery each get their own rows. Switch stores with one tap and watch hours and labor cost update as you go.

  • Drag to move a shift, or hold Option/Alt to copy it to another day.
  • Live totals for net hours, regular, overtime, and labor cost per person and per section.
  • Borrow staff across stores while overtime still counts the whole week.
  • Undo, history, and refresh so every change is traceable.
  • Download the week as a spreadsheet to post or print.
Close-up of the schedule grid with shift times, break times, day-off cells, and each employee's net hours, regular hours, overtime, and labor cost for the week

Templates & publishing

Reuse a good week, then publish with one click

Start from last week or a saved template, edit the preview, and apply it to the live schedule only when it looks right.

  • Named templates like "Summer weekday" or "Holiday week."
  • Preview before applying, so the live schedule changes only when you choose.
  • Manager to owner approvals: managers submit a week, owners review and publish.
  • Staff get notified the moment the schedule goes live.
Schedule templates window with a template picker, a weekly preview grid, and an Apply preview to schedule button

Availability

Know who can work before you build the week

Employees paint the hours they are available from their phone. Managers see every submission and approve it when ready.

  • Paint grid in half-hour blocks: drag to mark available times.
  • Week by week, so a changing class schedule is easy to handle.
  • Approve pending submissions from one screen.
Availability paint grid with green blocks marking the hours an employee can work each day

Timecards, tips & payroll

Payroll that adds up before your CPA asks

Punches match against the schedule automatically. Shiflow splits regular and overtime, tracks leave, and pools tips, then exports the workbook your accountant needs.

  • Regular and overtime per employee, with missing hours from earlier weeks paid at the right rate.
  • Vacation and sick leave balances and payouts.
  • Spread of hours pay for long days, counted automatically.
  • Tip pool by platform: Square pick-up, Square in-house, DoorDash, GrubHub, and cash, each with its own payout rate, plus dishwasher take-home.
  • Two-store payroll for staff who work both locations.
  • One-click download of the full payroll and CPA report.
Timecards screen showing weekly grand totals for scheduled, regular, and overtime hours, a tip pool by platform, and pay per employee

Time clock & mobile

The whole team, on the phone they already carry

Shiflow runs on the web, iPhone, and Android. Every phone, tablet, and computer sees the same schedule, so a change made in the office shows up on the line.

For employees

  • See this week's shifts and hours
  • Clock in and out with a 4-digit PIN
  • Request time off or a shift swap
  • Call out, with a heads-up to the manager
  • Submit availability and message managers

For managers

  • Edit the schedule from anywhere
  • Approve requests and availability
  • Review and fix timecards
  • Push notifications for what needs you
  • Shared store tablet as a time clock
Shiflow schedule on a phone screen with week navigation, store tabs, and an employee's Monday shift

The manager schedule on a phone

Built for restaurants

Made for how multi-store teams actually run

The details that make the week go smoothly, included in every plan.

  • Call-outs, swaps & time off One Actions inbox, filtered by type and status. Managers can also file time off for an employee.
  • Team roster Roles, primary store, employment status, leave balances, and clock-in PINs for every person.
  • Owners and managers Managers build and submit; owners approve, publish, and see payroll across stores.
  • English & Spanish Each person picks their language, on the web and in the apps.
  • Messaging & notifications Direct messages and an in-app notification bell keep schedule talk in one place.
  • Synced everywhere Edits save to the cloud, so web, phone, and store tablet always show the same week.

Getting started

We set up your company with you

No self-serve wizard to wrestle with. Send a request and we take it from there.

  1. Request your company Tell us your stores and team size. We reply by email.
  2. Add your stores & team We help you add your locations, roster, and roles.
  3. Build & publish Create the first week or start from a template, then publish.
  4. Clock in & run payroll Staff punch with their PIN, and the payroll report is ready at week's end.

Pricing

One plan. Per store. Unlimited people.

Schedule, time clock, tips, and payroll exports in one Kitchen plan, with no add-ons to buy.

No per-seat fees. Annual billing is $99 / store / month. SMS notify packs can be added later without splitting tips or payroll into separate SKUs.

Kitchen

Built for multi-store restaurant ops

$109 / store / mo

or $99 / mo billed annually

  • Schedule build, publish & notify
  • Mobile for managers & staff
  • Full timecards, OT, VL/SL, missing hours
  • Tip pool + CPA & payroll export
  • Multi-store + borrow employees
  • Unlimited locations & employees
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Ready when you are

Run next week on Shiflow

Send a quick request with your restaurant's details. We will email you to set up your company and get your team on board.

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